Apps / ERPNext / Buying
Buying
Purchasing without the paper trail
Purchase requests, requisitions, and orders tied directly to inventory and accounting — so what you buy, receive, and pay for always reconciles.
No credit card required
[01] What it does
Everything Buying handles
Purchase orders & requisitions
Approval workflows before money leaves the business.
Supplier management
Track pricing, lead times, and performance per vendor.
3-way matching
PO, receipt, and invoice matched automatically before payment.
Supplier scorecards
Track on-time delivery and quality per vendor to guide who you buy from.
Request for quotation (RFQ)
Send an RFQ to multiple suppliers and compare responses side by side.
Purchase budgeting
Set spend limits per department or project and get flagged before you exceed them.
Blanket purchase orders
Set up standing orders with regular suppliers without recreating a PO each time.
Multi-currency purchasing
Buy from international suppliers in their own currency, converted automatically.
Landed cost allocation
Freight and duty roll into the item cost automatically at receipt.
[02] Who it's for
What changes when you switch
An approval trail on every purchase
Procurement teams get sign-off on every PO before money leaves the business, with a full audit trail.
Automatic 3-way matching on every invoice
Supplier invoices reconcile against receipts automatically instead of by hand.
[03] Compare
See how Buying stacks up
Toggle between tools to compare feature by feature.
OneBook
RecommendedApproval workflow
Built in, before money leaves the business
3-way matching
Automatic
Supplier performance tracking
Scorecards built in
Spreadsheets
Approval workflow
Email approval, easy to miss
3-way matching
Manual cross-checking
Supplier performance tracking
Not tracked
[04] Integrations
ERPNext works with tools you use
Connect to the tools your team already relies on: CRMs, payment providers, analytics platforms, data warehouses & more. We keep everything in sync — automated, accurate, and always up to date.
[05] Implementation
GO LIVE ON BUYING IN 8–12 WEEKS
Most implementations fail on scope creep and bad data. We use process mining to catch failures before they happen.
Week
1–2
Process mining reveals reality
We mine your current systems: Tally, spreadsheets, emails to see how work actually flows. You get data on where things break, where people create workarounds, and where time disappears.
Deliverable: Process map showing your actual workflows
Week
2–3
Lock the scope in writing
Week
4–8
Configure, test, and train in parallel
Week
9–12
Go Live with continuous monitoring
[10] FAQ
QUESTIONS?
WE'VE GOT ANSWERS.
Everything You Need To Know About OneBook As A Business
For Partners
01.
I'm currently on Tally/Zoho. Will switching disrupt my finance team?
No. We support Embedded Accounting. Your operations team gets a unified ERP for inventory, production, and CRM, while your accountant can continue using the Tally format they love via our optional Tally Format data export. You get operational control; they get compliance comfort.
02.
Is my data secure on an Open Source platform?
Yes. OneBook runs on managed Azure Kubernetes with SOC 2, ISO 27001, GDPR, and HIPAA compliance. Your data is encrypted at rest and in transit, with role-based access controls and regular security audits.
03.
How long does it take to go live?
Most companies go live in 8–12 weeks. We scope the project upfront, migrate your data cleanly, train your team properly, and run process mining after launch to catch issues early.
04.
Why don't you charge per user like Zoho or SAP?
Per-user pricing is a tax on growth. When your warehouse team needs access, you shouldn't have to calculate ROI per login. OneBook charges by tier, not by headcount — so your whole team can use it.
05.
Can I keep using Tally for accounting?
Absolutely. Our native 2-Way Tally Sync lets your accountant stay on Tally while your operations team runs on OneBook. No double data entry, no disruption.
06.
What if it doesn't work for us?
We offer a 30-day free trial and a lifetime warranty. If OneBook doesn't fit your business after implementation, we'll help you migrate back — no lock-in, no penalties.